Title: OFFICE MANAGER / PROJECT COORDINATOR

Location: Brunei Darussalam
Reporting to: Project Director
Type of contract: 8 months
Application closing date: 31 Aug 2013

Background

Wetlands International works globally, regionally and nationally to achieve the conservation and wise use of wetlands, to benefit biodiversity and human well-being. It is the only global NGO dedicated to the conservation and wise use of wetlands.

Wetlands International is an independent, not-for-profit, global organisation supported by government and NGO membership from all continents of the world, a specialist expert network and volunteers. We work through a network of regional, country offices and project offices – in the European continent, Africa, South, East and North Asia, Oceania, and Latin America; with our head office in the Netherlands. All our offices contribute to develop and implement our global Strategy and are accountable for performance against the global targets.

We are a science-based organisation producing tools and information to assist the development and implementation of relevant policies, conventions and treaties that are required to achieve wetland conservation. We are a source of “best-informed” opinion on key issues affecting wetlands and priority actions for their conservation and wise use, drawing on scientific analyses and our own experience in global and national conservation and natural resource management programmes. In doing this work, we are responsive to the needs expressed by governments, industry sectors, local communities and other stakeholders.

Our mission is to sustain and restore wetlands, their resources and biodiversity.

We have embarked on a project to develop a Biodiversity Action Plan, formulate an effective communication plan to prevent and control fire in peatlands and conduct peatlands restoration feasibility study for Brunei Shell Joint Venture in their concession area and the surrounding environment.

To carry out this project, Wetlands International Malaysia is seeking a qualified candidate with passion and commitment for nature conservation to manage our Project Office in this project in Brunei Darussalam. The candidate should have at least 10 years of work experience in a similar field and have experience in managing an office and in coordinating a multi-disciplinary team. Remuneration will commensurate with qualifications and experience.

Duties and Responsibilities

The Office Manager / Project Coordinator will report to the Project Director, Wetlands International, Malaysia. He/she will be responsible for the following.

• Management of project office and coordination of project activities.
• Oversee the Project Team in the implementation of the project.
• Prepare progress report.
• Coordination of consultants working on the project.
• Communication and liaison with government agencies and other partners in relation to the project development and implementation.
• Oversee the project finances and reporting.
• Represent the organisation at meetings, seminars and conferences (local and international) as directed by the Project Director.
• Help to respond to general technical queries related to the project.
• Compilation of material and facilitation of training workshops in relation to the project.
• Coordinate and participate in field assessments and compile relevant assessment reports as and when required.
• Assist in the development of new projects/ initiatives that will contribute to Wetlands International’s Strategic Intent.
• Perform other relevant duties and tasks as directed by the Project Director.

Requirements

This is a position based in Brunei Darussalam and is open to all nationals. Preference will be given to Brunieans. Candidates should possess the following.

• A University degree in management or in environment conservation or a related discipline (e.g., botany, conservation biology, landscape ecology, marine sciences, natural resource management etc.).
• At least 10 years work experience in related area / sciences of which at least 5 years should be in a managerial position.
• Human resource management skill and experience in managing a multicultural team.
• Good communication and networking skills.
• Proven track record in developing and implementing projects. Have a demonstrated ability to make sound decisions based on analysis, consultation with others, experience and judgement.
• Proficiency with computer software applications (particularly Microsoft Office products).
• Proven management skills, preferably with experience of supervising staff/volunteers and working with consultants.
• The ability to work effectively and meet deadlines and with strong organizational skills and good attention to detail.
• The successful candidate must be fluent in the English. Working knowledge of Bahasa Melayu will be an added advantage.
• Experience in organising workshops and meetings/ conferences is essential.

Applications

If you are interested, please submit the following documents when making your application.

1. A one-page cover note indicating why you think you are the best candidate for this job.
2. An updated CV including expected salary along with contact details (full name, email, address and telephone number) of two referees.

All applications should be made via email and submitted to hr@wetlands.org.my in compatible MS Word format. Applications will not be accepted after the closing date. The closing date for application will be on 31 Aug 2013. Only shortlisted candidates will be notified.